5 Notion Alternatives That Promise to Be Better

Notion is one of the most popular tools today take notes, create wiki pages and organize teamwork. Or just launch a website in minutes. Its versatility is key your success. And it’s no surprise that you’ll find plenty of templates and pages dedicated to this on the Internet. But while the idea behind this app is good, not everyone is completely happy with it. Fortunately, there is alternatives to the concept that preserve its philosophy. But they go a little further.

If many people use Notion, it’s because it very customizable, saves work thanks to templates you can use it on any device Internet connection, facilitates team work link exchange. And for creating a to-do list or notepad, it works the same way as for managing projects or creating a database for your department. No wonder that competitors have appeared. Very similar tools, with which you can achieve the same goals, but which, in order to differ from each other, have some peculiarity.

Best Notion Alternatives

Below we have collected frequently mentioned applications in all recommendations when someone asks for a Notion alternative. Some of them are so obvious that they are difficult to distinguish from the concept. Others, however, retain the good parts and bring something more to the table. In short, whatever you choose, it’s hard to make a mistake. They all work whether you use them alone, with someone else, at home or at work.

Any type

We’re starting this list of Notion alternatives with an offering that bills itself as “the app for everything.” Any type is sold as free tooland open source for “those who celebrate trust and autonomy” And what does this mean? Well, set your priorities. privacy and data control. To do this use decentralized system P2P type and end-to-end encryption. This doesn’t mean Notion is unsafe. But his job is ordinary, which we are used to, use of your own servers to host your data and documents.

The fact that Anytype prioritizes local over online does not stop it from offering storage spaceas well as data synchronization between devices. This is also not incompatible with the possibility share your content and workspaces with other people. In addition to the free account, since you need more online storage and additional features, you can sign up for paid versions. But if you use it locally, it’s free.

But let’s get down to business. What is Anytype for? Well, as its creators say, this alternative concept is good for everything. That is, its versatility is on par with Notion. So this will allow you create in minutes A calendarto-do list, wikiKanban type team manager, bulletin board, forumpersonal diary, blog, official website…Everything you need.

AppFlowy

Also open source, AppFlowy is a productivity and organization app, two concepts that cover a lot of things. As with Anytype, the company wants to differentiate itself from other offerings by privacy and control of your data. In all other respects it is almost identical to Notion. And this is not bad at all, on the contrary. Thanks to its templates, you can launch your own Trello, an Asana-type project manager, a website with a minimalistic yet professional look, and basically anything you want. Databases, wikis, online documents…

One of the incentives that AppFlowy promotes the most is artificial intelligence integration. The one you choose. By default it uses Mistral 7B and Lama 3 in local mode. But with this Notion alternative, you can also ask for help. GPT 4.0, GPT 4-o, Claude 3 Sonnet and Claude 3 Opus. AI can help you answer questions, fill in blanks, and process content and documents to create workspaces or formats for online sharing.

free version AppFlowy supports up to two people working in the same collaboration space, 5GB of online space, 100 AI requests, and unlimited page creation limits. If you need work in large teams or use AI regularly, you might be interested in subscribing to the paid version.

Code

Versatile collaboration space. Coda is a lot like Notion when it comes to minimalism, versatility and group work. No more working with Google Drive or Microsoft Teams. Although it doesn’t bother me Coda can work with more than 254 applications just as popular as the above. And others such as Jira, Figma, Slack, Google Calendar, Zoom, Gmail or GitHub. This way, you’ll instantly create a spreadsheet, database, simple document, to-do list, work management tool, or whatever you want.

Because Coda is relevant, she doesn’t forget enable artificial intelligence. Proprietary artificial intelligence is used to answer questions, intelligent search, and process your documents to create something new and truly useful. Or for summarize, translate or correct texts. And, as with Notion and other Notion alternatives, their selection of templates is impressive. Organized by department or function type, of course. So, if you are hesitant or don’t see yourself capable of creating complex documents, templates created for you.

Coda has several paid plans and one free plan. The choice of one or the other will depend on whether you use it for yourself or need share documents and content. In all plans you can use Coda AI, its artificial intelligence, you can attach documents of at least 1 GB, integrate third-party applications and activate automation. A very useful feature for creating reminders or automating repetitive tasks.

Obsidian

A performance may overwhelm you with how much you can do with it. So if all you need is this notebook with supervitaminsperhaps Obsidian is more suitable for you. Or, as its creators say, “a flexible writing app that adapts to the way you think.” This means that, on the one hand, it allows you to create notes and notepads, open several notes at the same time, create and edit them with complete comfort, etc. But, on the other hand, it allows link notes as a web page or wiki. And also look at the graph where you can see relationships between your notes.

And if you want to turn Obsidian into something more, that’s what its plugins are designed for. Calendar, planner, Kanban board, AI integration, various automation tools, automatic formatting and an endless number of new features. Plugins should add topicsto customize the appearance and functionality of your notes. Otherwise, give priority to local storage on your devices. And if you’re looking for online space and synchronization between devices, you’ll have to pay for it.

Smartlist

spreadsheets became, unfortunately, solution for everything in many companies and work groups. This is a problem because the reason for its existence is very specific. And its interaction between multiple people is not always smooth and flexible. But Smartsheet is a Notion alternative that comes to the rescue with an offering that allows create all kinds of tools: calendars, task lists, project managers, reports, panels, classic tables, forms… Any necessary information. save, process and spin To make it more accessible, you can post it there.

From the start, Smartsheet is designed for team use. Consequently, it facilitates group work, content sharing and project management. Except, integrates with other applications for companies such as Office, Workspace, Salesforce, Jira… Otherwise, it is easy to use and workflow automationso you don’t have to do the most repetitive but necessary tasks you might encounter in your daily life.