How to share Google Drive documents with an expiration date

Many of us have ever shared documents on google drive. It’s easy, fast and practical. In addition, he has an advantage. And it is that when you edit this document, changes available of those who go to view or download specified document. But he also has a drawback. By default, the exchange function does not expire.

This can be inconvenient, as if you have shared a document with someone, this option will be enabled until you disable it. So if you turn on confidential information in the future, anyone with access to the link you will see changes. So why not add an expiration date so that the Google Drive document is only available to other users? for some time specific?

The ability to add an expiration date to Google Drive documents is intended to “when working with people outside your organizationsuch as clients or agencies. Thus, you can restrict access to certain documents during the time period in which you are in contact. That is, that access will expire “After completion of projects.”

For now, the only requirement to use this feature is that your Google Drive account is part of Google Workspace. Otherwise, you may share documents but not on a specific date.

Adding an expiration date to Google Drive documents

Date of Expiry It is used to share Google Drive documents with readers as well as commenters, editors, and readers. Also, you can set an expiration date for document but also to folders. This gives you more control over what certain people see and for how long.

To add an expiration date to a document, you first need to share it with someone. That is, with a specific contact. For this:

1. Open a file in Google Drive
2. Click the button Share
3. Find a contact in the search field or enter an email address
4. Assign role: Reader, commentator, editor.

Then, to add an expiration date:

1. Back to file
2. Click the button Share
3. Click on the arrow next to the user and select an option add expiration date
4. Default, indicates 30 days. Click on a date to change it to a different day and month
5. when will you return to Shareyou will see there is an icon next to the user time icon

Once you’ve set an expiration date for sharing one or more Google Drive documents, you can return to the steps above to change date and thus extend the grace period. Or also delete it directly by clicking on remove expiration date.

The expiration date is associated with a specific user. That is, you cannot add a date to a shared link that you can share with the world. And, on the other hand, you will have to adjust date for each user who has access to the specified file or document. so they can be same date or different dates.

Add an expiration date for folders

To share folders with an expiration date, the process is similar to sharing Google Drive documents. You just need to enter the folder from Google Drive or right click and click on Share. First you will need to assign the folder to someone. I mean share. And after you’ve shared, you can set an expiration date.

As explained in the official Google Drive help, “in the case of foldersyou can define expiration dates for readers and commentators. If you install deadline for publisher in the folder, its role will change to Reader. However, you can change their role in Commentator and keep the expiration date.